HR that just works
Attendance, leave, payroll with TDS, EPFO and ESIC, recruiting, onboarding, performance, learning, helpdesk and employee self-service — one portal for your whole team, with role-based access and every company's data fully isolated.
See PeopleVio in two minutes
A quick walkthrough of employees, attendance, leave, payroll and offer letters.
HR software built for how teams actually run HR
PeopleVio covers the day-to-day HR workflow end to end — employee records, geofenced and biometric attendance, leave and comp off, payroll with TDS and PDF payslips, expense reimbursements, tax declarations, holidays, and offer letters — behind a single login-protected portal.
One login-protected portal for every HR workflow — no spreadsheets, no scattered tools.
Every change that touches official or financial data follows the same pattern: employee submits, admin approves.
Fully multi-tenant — onboard a new company in minutes, with its data completely isolated from every other tenant.
Employee Records
Full employee profiles with photo and cover image, departments and designations, categorized documents, and self-service change requests that stay pending until an admin approves them.
Attendance: Geofence & Biometric
Server-verified geofenced check-in, punches pushed live from ZKTeco-protocol biometric machines (ZKTeco, eSSL, Realtime, Mantra), correction requests, a team grid and a month calendar.
Leave & Comp Off
Running leave balances with half-day leave, an approval queue, and compensatory-off requests for working on a weekly off or holiday.
Payroll, TDS & Payslips
Configurable salary structures with custom pay components, one-click monthly payroll prorated for attendance, optional TDS with old and new regime, and PDF payslips emailed to each employee.
Expense Reimbursements
Employees submit expense claims with receipts; approved claims are automatically swept into the next payroll run.
Offer Letters
Draft, edit, release and track offer letters with company terms, an email-OTP-verified accept or decline page, PDF generation, and one-click conversion of an accepted offer into an employee.
Asset Management
Track company equipment end to end — issue it to an employee, return it, send it for repair, or retire it, with a full history on every asset.
Org Structure
A live reporting-hierarchy chart built from each employee's manager, with expand/collapse and instant search for any person or role.
Tax Declarations & Form 16
Employees submit investment declarations for admin approval, choose old or new regime, and download a Form 16 for any financial year.
Reports & Announcements
Attendance and leave charts, an hours report exported as CSV, company announcements, and daily birthday and work-anniversary emails.
EPFO & ESIC
Provident Fund and ESI calculated in payroll, EPFO ECR files, the ESIC monthly return, and challan tracking — switched on per company.
Recruiting (ATS)
Post job openings and move candidates through Applied, Screening, Interview, Offer and Hired, with resumes, star ratings and interview notes.
Onboarding & Exit
Joining and exit checklists from your own templates, with tasks marked for HR or the employee and progress for every new joiner or leaver.
Performance & OKRs
Quarterly goals with measurable key results, and review cycles with a self review followed by the manager's final rating.
Learning
Publish courses as links to videos, documents or external courses, assign them to everyone or chosen people, and track completions.
HR Helpdesk
Employees raise tickets with HR by category and priority, and follow the conversation through to resolution.
Surveys & Recognition
Pulse surveys with truly anonymous answers, and a kudos wall where colleagues thank each other with badges and a monthly leaderboard.
Benefits
List insurance, wellness and other perks; employees request to enroll, with dependents, and HR approves.
Roles & Permissions
Eight standard roles plus your own, with view or manage access per section, multiple roles per user, and an audit log of every role change.
Core HR
- Full employee profiles — personal, identity, education, and emergency contact details, with profile photo and cover image.
- Departments and designations, with a company logo and details set once for the whole portal.
- Categorized documents (Education, Identity, Certifications, Policy, and more) with drag-and-drop upload.
- Employee self-service — employees view their own profile and submit change requests; nothing updates until an admin approves it.
- Admin-managed login access — temporary passwords are emailed automatically, and employees are forced to set their own on first login.
Attendance
- Check in/out with a live status card — Present, Late, or Checked Out — and running work duration.
- Geofenced attendance — set one or more office locations with a radius; check-in/out is validated server-side against the browser's location.
- Biometric machine support — ZKTeco-protocol machines (ZKTeco, eSSL, Realtime, Mantra) push each punch live through Cloud Server (ADMS); LAN-only machines can use an API, and punch logs can be imported as CSV. Employees are matched by machine ID, employee code or email.
- Configurable office timing, late grace period, monthly late allowance and weekly off days — after the allowance, further late check-ins count as half days, on the app and on machines alike.
- Attendance correction requests — an employee asks to fix a day, and the change applies only once an admin approves it.
- Color-coded month calendar view — Present, Late, Absent, Half Day, Leave, Holiday, Weekly Off.
- Admin team grid for whole-company attendance at a glance, plus manual correction.
- Hours report — pick a date range, see total hours worked per employee, export as CSV.
Leave & Comp Off
- Leave application with a running balance across Casual, Sick, and Paid leave types, including half-day leave.
- Admin approval queue, with cancellation of pending requests, and a configurable annual quota per leave type.
- Comp off — request a day off for working a weekly-off or holiday date; once approved, redeem it against any date you choose.
Payroll & Expenses
- Configurable salary structure — Basic, HRA, Other Allowances, Deductions — plus custom pay components for variable pay like incentives or commissions.
- One-click monthly payroll generation, prorated for attendance, with a downloadable PDF payslip that is also emailed to each employee.
- Optional auto-absent setting — when on, past working days with no attendance record count as unpaid, while weekly offs, holidays, leave and comp-off days never do.
- Expense claims with receipt upload; approved-but-unpaid claims are automatically swept into the next payroll run as a reimbursement.
Tax & Form 16
- Optional TDS on salary, switched on per company, calculated with the slabs for both the old and new tax regimes.
- Employees submit tax declarations (regime choice and investment details) in the portal, and admins approve them.
- Company PAN and TAN kept in settings, and a Form 16 PDF downloadable for any financial year.
Offer Letters
- Draft an offer with the candidate's details, designation, joining date and salary breakup (Basic, HRA, other allowances), and edit it until it is released.
- Company-specific terms and conditions, editable in Settings and printed on the PDF.
- Release by email with an unguessable link; the candidate accepts or declines on a public page after entering a one-time code sent to their email, so only they can respond.
- Track every offer as draft, released, accepted, declined or withdrawn, with a decline reason when given.
- Create the employee record straight from an accepted offer, with the link between the two kept on record.
Assets & Org Structure
- Asset inventory — tag, categorize, and track company equipment with purchase cost, vendor, and warranty details.
- Issue an asset to an employee, mark it returned, send it for repair, or retire it — every change is recorded in that asset's history.
- Employees see exactly which assets are currently assigned to them.
- Org chart — an expandable reporting hierarchy built automatically from each employee's manager, with search to jump straight to a person.
EPFO & ESIC
- Provident Fund calculated in payroll with your company's EPF choices — contribution rates, wage basis, EPS and EDLI.
- EPFO ECR file generation (including arrears) and challan tracking, with an audit trail of every change.
- ESI calculated in payroll, the ESIC monthly contribution return as an .xls file, and ESIC challans.
- Both are switched on per company, so payroll never changes until you opt in.
Talent
- Recruiting — job openings with department, location and type; a pipeline board from Applied to Hired or Rejected; resume upload, 1–5 star ratings and interview notes per candidate.
- Onboarding & exit — checklists copied from company templates you edit, each task marked for HR or the employee, with progress and completion tracking.
- Performance — quarterly goals with key results whose progress rolls up automatically; managers and HR see their team's goals.
- Review cycles — HR starts a cycle for everyone, employees write a self review with a 1–5 rating, then their manager or HR gives the final rating.
- Learning — courses linked to videos, documents or external content, with category, duration, due date and a mandatory flag; assigned to everyone or selected people, with completion tracked per course.
Employee Experience
- HR helpdesk — employees raise tickets by category and priority and chat with HR on each one; tickets move from open to in progress, resolved and closed.
- Engagement surveys — rating, multiple-choice and free-text questions, with results per question. Anonymous surveys never store who answered, and show results only once at least 3 people respond.
- Rewards & recognition — a company kudos wall with badges like Team Player and Above & Beyond, and a monthly leaderboard.
- Benefits — a catalogue of insurance, wellness and other plans; employees request to enroll (with dependents where allowed) and HR approves. Employee contributions are shown for information and aren't deducted in payroll automatically.
Roles, Permissions & Audit
- Eight standard roles — Tenant Admin, HR Admin, HR Manager, Assistant HR, HR Executive, Payroll Admin, Manager and Employee — plus custom roles you create.
- View or manage access for every section, enforced on every page and API request; role changes apply immediately, without signing in again.
- Add users by email with one or more roles; they get a welcome email with a temporary password.
- An audit log of administrative actions, with before-and-after diffs for every role and permission change.
- Safeguards — the Tenant Admin always keeps full access, and the last active Tenant Admin can't be removed.
Company-wide
- Searchable, paginated holiday calendar with type (National / Festival / Optional), reflected across every attendance calendar.
- Role-aware dashboard — admins see team-wide stats and a unified pending-approvals queue; employees see their own pending items, upcoming birthdays/anniversaries, and quick actions.
- Company announcements shown on the dashboard, and daily birthday and work-anniversary emails.
- Reports — attendance and leave charts for the team.
- Employee-initiated, admin-approved resignation flow that automatically marks the employee inactive once approved.
- Admin-only settings — office timing, late grace and allowance, weekly off days, geofenced office locations, biometric sources, leave policy, TDS and offer-letter terms.
- Multi-tenant by design — every company's data is isolated at the database level.
Live in minutes, not months
Get set up
Tell us about your company and we'll get you onboarded — a dedicated workspace with your first admin login, fully isolated from every other business on the platform.
Add your team
Add your employees, set your office locations for attendance, and configure leave balances to match your policy.
Run HR on autopilot
Employees check in, apply for leave, and submit expenses — you just approve. Payroll runs itself, every month.
Built for multiple companies
PeopleVio is multi-tenant from the ground up — every company's data is fully isolated, so you can run one HR system across your whole group.
Approval-first by design
Profile changes, resignations, comp offs and expenses all follow the same pattern: employee submits, admin approves — nothing changes silently. Roles decide exactly who can approve what.
India-ready payroll
INR payslips, Indian holiday calendars, Basic / HRA / Allowances salary structures, and optional TDS with old and new regime plus Form 16 — matching how Indian companies run payroll.
Set up in minutes
Get onboarded and start adding employees the same day — no lengthy implementation project.
Simple, per-employee pricing
Pay only for active employees — the more you grow, the cheaper it gets per seat.
Common questions
How is my company's data isolated from other companies on PeopleVio?
PeopleVio is multi-tenant from the ground up — every record is scoped to a company ID at the database level, so one tenant can never see or query another tenant's employees, payroll, or documents.
How long does it take to set up?
We get your company and its first admin account ready the same day you reach out — you can start adding employees and running attendance right away.
Does PeopleVio handle Indian payroll compliance?
PeopleVio covers salary structures (Basic / HRA / Allowances / Deductions), INR payslips, Indian holiday calendars, optional TDS on salary with both old and new tax regimes, employee tax declarations and Form 16. With EPFO and ESIC switched on, payroll also calculates PF and ESI, and PeopleVio generates the EPFO ECR file and the ESIC monthly return and tracks challans. Professional Tax isn't calculated — enter it as a deduction in payroll.
Can employees edit their own official data directly?
No. Profile changes, resignations, comp offs and expenses always follow the same pattern: the employee submits a request, and nothing is applied until an admin approves it.
Is there a mobile app?
Not yet — PeopleVio is a responsive web app, so check-in/out, leave, and approvals all work well from a phone browser, with geofencing validated server-side via the browser's location API.
Ready to simplify HR for your team?
Onboard your company in minutes and give every employee a single portal for attendance, leave, payroll and more.